Office Assistant

Heads Talent Solutions has partnered with a pharmaceutical company in order to find a suitable candidate who will support their business in Serbia.

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations in a fast-paced pharmaceutical environment. The ideal candidate will ensure efficient office workflow, maintain accurate records, and assist in compliance with regulatory standards.

 

Key Responsibilities

• Provide general administrative support to management and staff
• Manage and organize office files, including confidential pharmaceutical documentation
• Assist in preparing reports, presentations, and correspondence
• Handle incoming calls, emails, and inquiries professionally
• Coordinate meetings, appointments, and travel arrangements
• Maintain inventory of office supplies and place orders when necessary
• Support documentation processes in line with Good Manufacturing Practice (GMP) standards
• Assist with data entry and maintain databases accurately
• Collaborate with departments such as Quality Assurance and Regulatory Affairs
• Ensure compliance with company policies and industry regulations

 

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Previous experience in an administrative or office support role (pharmaceutical or healthcare industry is a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Attention to detail and accuracy in documentation

 

Preferred Skills

• Familiarity with pharmaceutical documentation and compliance requirements
• Basic understanding of regulatory standards (e.g., FDA guidelines or EMA regulations)
• Ability to handle sensitive information with confidentiality
• Time management and problem-solving skills

 

Why Join Us

• Opportunity to work in a highly regulated and impactful industry
• Professional growth and development opportunities
• Supportive team environment

 

 

Only shortlisted candidates will be contacted.